Document Retention Policy

Document Retention Policy

The Law Offices of Kenneth H Dramer, PC (hereinafter the “Company”) shall retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference or to comply with contractual or legal requirements. Records and documents outlined in this policy include paper files and documents, electronic files (including e-mail) and recorded customer verifications for sales. Records and documents referenced in this policy may be stored on network servers, desktop or laptop computers, or in file cabinets. This retention policy must be agreed to by written signature of the authorized representative of all Company affiliate offices (“affiliates”). Affiliates may indicate their acceptance of this policy by signing and dating at the bottom of it and returning their original signature page to Company.

All data and records should be stored as securely as possible in order to avoid potential misuse or loss. All data and records will be stored in the most convenient and appropriate location having regard to the period of retention required and the frequency with which access will be made to the record. The degree of security required for file storage will reflect the sensitivity and confidential nature of any material recorded.

The Company will not knowingly destroy a document with the intent to obstruct or influence an investigation or proper administration of any matter within the jurisdiction of any governmental agency or in relation to or contemplation of such matter or case. If an official investigation is underway or even suspected, document purging must stop in order to avoid obstruction.

In order to eliminate accidental or innocent destruction, the Company has the following document retention policy. This policy is solely intended as a set of minimum standards for the Company, some documents at the discretion of management may be retained longer but no obligation per this policy exists to require such.

Audit Reports, Tax Returns, Workpapers, Financial Statements, General Ledgers, and Trial Balance Journals7 Years
Accounts Receivable and Payable Ledgers7 Years
Bank Statements/Reconciliations7 Years
Chart of Accounts7 Years
Canceled Checks7 Years
Capital Expenditure Records7 Years
Cash Disbursement Journal7 Years
Cash Receipts Journal7 Years
Deposit Slips7 Years
Expense Reports7 Years
Expense Ledger7 Years
Financial Statements7 Years
Inventory Records7 Years
Invoices (to customers, from vendors)7 Years
Payroll Journal and Vouchers7 Years
Payroll – Time Cards7 Years
Payroll – Earnings Records7 Years
Petty Cash Vouchers and Related Records7 Years
Prepaid and Accrued Expense Journal7 Years
Subsidiary Ledgers7 Years
Voucher for payments to vendors, employees, etc.7 Years
Annual ReportsPermanent
Bylaws, Charter, Minute Books, Articles of IncorporationPermanent
Capital Stocks and Bond RecordsPermanent
Checks – Taxes, Property and Settlements7 Years
Contracts/Agreements (still in effect) (*Inclusive of any and all documents relating to or supplementing (i.e., consumer credit card statements)Permanent
Contracts/Agreements (completed) (*Inclusive of any and all documents relating to or supplementing (i.e., consumer credit card statements)7 Years
Trademark RegistrationsPermanent
Deeds/Easements/Real Estate RecordsPermanent
Labor ContractsPermanent
Personnel Files (payroll records and summaries including records related to employee’s leave)7 Years
Personnel Files (terminated employees)7 Years after termination
Mortgages, Notes & Leases10 Years
Retirement/Pension RecordsPermanent
Tax Documents (generally anything not cited herein)10 Years
General3 Years (archive 4 Years)
Legal & Tax7 Years
Production7 Years
Routine – Vendor, Supplier, Customer3 Years (archive 4 Years)
Accident Reports7 Years
Claims – After Settlement7 Years
Fire Inspection Reports7 Years
Disability Reports7 Years
Policies – ExpiredPermanent
Safety Reports7 Years

Let Us Help You!

Are you looking for professional advice for yourself or your business?

Keep up to date — get updates with latest topics.


Business Hours

Creditor Negotiations
Mon - Fri: 9:00am - 6:00pm EST
Client Service & New Consultations
Mon - Fri: 9:00am - 8:00pm EST
Weekends By Appointment Only



Get Your Consultation


Contact Us Today

Click Below

*Individual results may vary based on consumer’s ability to save sufficient funds, and complete all program terms. Our law firm does not assume or pay any debts, nor provide credit or tax advice on forgiven amounts. Program is not available in all states, and does not obtain immediate repayment arrangements until consumer saves sufficient funds and creditor(s) make offers.
*Be wary of any company that tells you not to pay your bills as certain debt relief options may have a negative impact on your credit report and other consequences.  For example, your debts may continue to accrue late fees and penalties, you also may receive calls from your creditors and/or debt collectors, you could even be sued for non-payment.  If a creditor obtains a judgment against you they have the right to garnish your wages or put a lien on your home.  Make sure you choose company that explains the benefits and consequences of each debt relief option.  Please read and understand all program terms prior to enrollment.
*The information provided on this site is for general information and educational purposes only.  The information presented should not be considered legal advice, and should not be misconstrued as such, and should most definitely not be acted upon without first consulting with an attorney. The information is subject to change without notice. Consult a debt relief lawyer licensed in your jurisdiction for specific advice.
*We provide Debt Relief services and are a debt relief agency, as defined by the U.S. Congress. We proudly assist people filing for bankruptcy relief under the Bankruptcy Code as well as various other services to help avoid bankruptcy.